You Planned It. We Make Sure It Actually Happens.

What Day-of Coordination Covers

You have been planning your Maui wedding for months. You found the venue, booked the photographer, picked out flowers, and have a Pinterest board with 400 pins. Good. But here is the part most couples do not think about until it is too late: who is going to run the actual day? Not plan it. Run it. Who calls the caterer when they are fifteen minutes late? Who tells the DJ to cut the volume during toasts? Who finds the bride's emergency lipstick at 4:30 PM?

That is what day-of coordination is. It is not planning. You have already done the planning. This is execution.

The Four-to-Six-Week Lead-Up

We do not just show up the morning of your wedding with a clipboard. Our process starts four to six weeks before your date. We review every vendor contract, confirm all arrival times and locations, and build a master timeline that accounts for every fifteen-minute block of your day. This is where we catch problems early. Maybe your florist thinks setup starts at 2 PM but your venue does not allow access until 3 PM. Maybe your ceremony musician has not been told about the cocktail hour set. Maybe nobody has arranged transportation from the hotel to the venue for your grandparents.

We go through all of it. Systematically. We contact every vendor to confirm details, and we build a single document that everyone works from. No more scattered emails, no more "I thought someone else was handling that."

What Happens on the Day Itself

Our coordinator arrives at your venue two to three hours before the ceremony. We oversee setup: table placement, chair arrangement, decor positioning, signage. We check that the florist, caterer, DJ, and photographer are all on schedule. We handle the small things that add up fast. The gift table needs to move because it is in direct sun. The ceremony arch is wobbling and needs to be staked down. The ring bearer just spilled juice on his shirt.

During the ceremony, we cue the processional. We make sure the officiant has the rings. We keep guests from standing in the photographer's sightline. After the ceremony, we transition the space for the reception, if it is a flip. We coordinate cocktail hour while the couple does portraits. We manage the reception timeline: first dance, toasts, cake cutting, bouquet toss, last song. We handle vendor meals, vendor payments (if any are due day-of), and end-of-night logistics.

You do not see us doing most of this. That is the point.

Why Maui Weddings Need Professional Coordination

Destination weddings have extra moving parts that local weddings do not. Your guests are in an unfamiliar place. Some of them just got off a plane and are jet-lagged. The venue might be in a location where GPS gives bad directions (this happens constantly on Maui's rural roads). Weather can change quickly, especially on the east side of the island near Haiku, and someone needs to make the call about moving the ceremony under a tent or into a backup indoor space.

If you are holding your ceremony at one of the popular Makena Beach weddings locations, there are permit requirements, public access rules, and timing considerations around tides and sunset. At private venues like Haiku Mill wedding venue, there are strict load-in windows and noise cutoff times. We know these details for every major wedding venue on the island because we have coordinated events at all of them.

What We Bring With Us

Every coordinator on our team carries a day-of emergency kit. Sewing needles and thread in white, ivory, and black. Safety pins. Double-sided fashion tape. Stain remover. Breath mints. Advil. Band-aids. Bobby pins. A phone charger. Sunscreen. Bug spray. Tissues. A steamer. Flip-flops. You would be surprised how often these things save someone's day. Or maybe you would not be surprised, because you have been to enough weddings to know that something always comes up.

Who Day-of Coordination Is Right For

This service works best for couples who enjoy planning and want to stay involved in the details but need a professional to take over execution on the actual day. You might be working with a Maui-based venue that provides some coordination but not full day-of management. You might have a friend or family member who has been helping you plan but should not be working during the wedding. You might just want the peace of mind that comes from knowing someone competent is handling logistics so you can actually be present for your own wedding.

If you are not sure whether you need day-of coordination or full wedding planning, the difference is simple: full planning means we handle everything from the start. Day-of coordination means you handle the planning, and we handle the execution. Both end with the same result. You get married, it goes well, and you remember the good parts instead of the stressful ones.

What Is Not Included

Day-of coordination does not include vendor sourcing, contract negotiation, design planning, or budget management. Those are all part of our full planning service. What it does include is a thorough review of everything you have already set up, plus complete on-site management from setup through send-off. For most couples who have done their homework, that is exactly what they need.